Applicant Privacy Statement

Effective/Updated as of January 1, 2020

This Applicant Privacy Statement (this “Statement”) applies to all of the information collected on this website (the “Site”) and otherwise by Med-Data, Incorporated and its affiliated entities (“Company”), including information submitted by you to facilitate your job application (“Applicant Personal Information”). The provisions of the Site’s general privacy policy and terms of use should be read together with this Statement and are incorporated herein by reference.

The Site is operated by Company in order to support its recruitment efforts. The Site is not intended for distribution or use in any jurisdiction or country where such distribution or use would be contrary to local law or regulation. Also, this Site does not extend binding offers or terms or conditions of employment. Any employment offer that may result from your submitting information in response to a job opening listed on this Site is in accordance with the specific terms of that offer and is not based in any way on the description of the job on this Site. Except as otherwise prohibited by law, nothing on this Site shall be construed as a contract of employment or as a guarantee of continued employment or employment for any specific duration. Employment with Company is “at will” and that generally cannot be modified by an employee or representative of Company. This means if you are hired, either you or Company can separate your employment at any time without notice or cause.

Company operates in different locations including the office locations described in the Company’s current job descriptions on the Site.  You understand and agree that, by applying through this Site for a particular position(s), your application also may be considered for other positions or other positions may be recommended to you based on your qualifications.

Applicant Personal Information

The chart below describes the categories of Applicant Personal Information that may be collected in connection with the application and the purposes for which such information may be used.

Categories of Personal Information Collected Purposes Personal Information is Used
Identifiers and Contact information

This category includes names, addresses, telephone numbers, mobile numbers, email addresses, and other similar contact information and identifiers.
  • Collect and process employment applications, including confirming eligibility and qualifications for employment and related checks, as necessary.
  • Communicate with you about your application.
  • Maintain business records and meet Company record retention requirements.
  • Comply with applicable state and federal labor, employment, equal employment opportunity, and related laws.
  • Prevent unauthorized access to or use of the Company’s property, including the Company’s information systems, electronic devices, network, and data.
  • Investigate complaints, grievances, and suspected violations of Company policy.
  • Protect the legal rights, privacy, safety or property of Company or its employees, agents, contractors, customers or the public.
  • Protect against fraud or other illegal activity or for risk management purposes.
  • Enforce the Site’s terms of use.
  • Carry out a transfer of all or a portion of the business or assets (including in connection with any bankruptcy or similar proceedings); or manage or arrange for acquisitions, mergers and re-organizations.
Protected classification information

This category includes characteristics of protected classifications under California or federal law.
  • Comply with applicable state and federal Equal Employment Opportunity laws.
  • Design, implement, and promote the Company’s diversity and inclusion programs.
Professional and employment-related information

This category includes without limitation:

  • data submitted with employment applications including employment history, recommendations, etc.
  • work authorization
  • fitness for duty data and reports
  • Purposes listed above.
  • Business management.
  • Recruiting efforts.
Education information

This category includes education history.
  • Evaluate an individual’s appropriateness for a particular position at the Company, or promotion to a new position.

Any information you submit must be true, complete, not misleading and you must have the lawful right to provide it. If not, this may lead to a rejection of your application during the application process or, if you are employed by the Company, disciplinary action up to immediate dismissal. If you intend to provide us with details of a reference or any other third party as part of your CV/résumé, it is your responsibility to obtain consent from that third party prior to passing the personal information to us. If you become an employee, any personal information that you submit may become part of your employment file and may be used for other employment/work-related purposes as permitted by local law.

Information Shared to Third Parties

To carry out the purposes outlined above, Company may share information with third parties, such as third-party recruitment software vendors, information technology vendors, cloud service providers, and state or federal governmental agencies. The Company may add to the categories of Applicant Personal Information it collects and the purposes it uses Applicant Personal Information. In that case, the Company will inform you.

Statements here and elsewhere on the Site concerning the treatment of your information may not apply with respect to information already in Company’s possession, such as information obtained by Company in connection with your current or former employment at Company, or information that is publicly available to Company.

Data Retention

The Company may retain or remove Applicant Personal Information consistent with the Company’s data retention obligations and policies, and any applicable legal or regulatory obligations or for the period of time permitted by local laws. The Applicant Personal Information you provide may be retained and used to consider whether your skills are suitable for other opportunities with the Company. If there is no activity in relation to Applicant Personal Information, Company may remove it from its database. Note that Company may delete personal information about you at any time (including your CV/résumé), without any reason. Therefore, please retain your own copy of the personal information provided to us.

Consent

The provision of personal information, including on the Site, is voluntary. Please note, however, that the failure to provide sufficient information may result in Company being unable to consider you for employment, promotion, transfer, or relocation. Please read this Statement carefully before submitting your application on this Site. BY COMPLETING AND SUBMITTING YOUR APPLICATION ON THIS SITE YOU ARE INDICATING YOUR ACCEPTANCE OF OUR COLLECTION, RETENTION, USE, TRANSFER AND DISCLOSURE OF APPLICANT PERSONAL INFORMATION AND THE OTHER PROVISIONS CONCERNING YOUR APPLICATION AS DESCRIBED IN THIS STATEMENT.

Changes to Statement

We reserve the right to amend this Statement at any time without advance notice in order to address future developments of Company, the Site or changes in industry or legal trends. We will post the revised Statement on the Site. You can determine when the Statement was revised by referring to the “Last Updated” legend on the top of this Statement. Any changes will become effective upon the posting of the revised Statement on the Site. By continuing to use the Site following such changes, you will be deemed to have agreed to such changes. If you do not agree with the terms of this Statement, in whole or part, you can choose to not continue to use the Site.